April Meeting Minutes

ECPN meeting minutes – April 21, 2011, 1 PM EST

Call Participants:

Karen Pavelka

Amber Kerr-Allison

Ryan Winfield

Ruth Seyler

Amy Brost

Heather Brown

Rose Cull

Carrie Roberts

Communications

* Poster - Amy is sending out a final version, if a committee member does not send back comments or changes after 3 days it means the content and layout are approved.

* Amber and Amy will coordinate having the poster printed, brought to the conference installed, and removed from the exhibition space. Rose will be present for the ‘author’ coffee break on June 2, 3-3:30PM. Other committee members are invited to stand with the poster during this time or at other breaks throughout the AIC meeting. The poster will be taken down on Friday, June 3^rd by an ECPN member.

* Flier – Ryan, will have it printed and included in the bag for AIC.

* Amy Brost will attend the publications committee, face to face meeting. They are currently investigating Basecamp as a repository for documents, which may be a future archive for ECPN information. Ryan mentioned that he has a folder on a server in the AIC office for ECPN information. Committee members should send Ryan a CD of information if they would like it backed up on the server. Committee members are recommended to write up a few bullet points about their position and transitioning their position and give this information to Ryan.

* Article in WAAC newsletter – We are currently looking for anyone out West who would be willing to talk about their experience in ECPN – to create some new content for the newsletter article. Rose and Ryan may have a few options of who this could be. This article will be pitched for the September WAAC newsletter.

Education and Training

* Mentoring program: Rose, Carrie, Amber, Karen are contacting specialty groups, and Ryan is sending out an e-mail blast in early May. It is hoped to have all matches before the AIC 2011 meeting so mentees and mentors can meet face to face at the meeting.

* ETC business meeting will be Thursday June 2^nd at noon during AIC annual meeting – Amber and Carrie is willing to sit in on that meeting. Amber is contacting Stephanie Lussier about the possibility of attending that meeting. Rose has contacted Rebecca Rushfield about a representative from the ETC attending the ECPN meeting on May 31^st.

* Student research database meeting has set a time, has representatives, and Amber and Carrie will provide a summary of the project. This meeting is introducing the project to the graduate programs. Amber and Carrie are drafting a proposal and summary along with input from RaTS and the ETC. A final proposal will be ready for review during the AIC annual meeting.

* Portfolio session: still no representatives from Buffalo, Rose will contact Buffalo students who are receiving Stout funding – to look for a representative, and cc Amber as the contact. There is a room designated for the portfolio session, we will know in a few weeks. Representatives will be informed by Amber via e-mail one week prior. Amber is contacting Heather to make this into a facebook event.

* Rebecca Rushfield has joined the ECPN as the ETC liason, she was unavailable for this conference call, but will be present in the future. Here contact e-mail is wittert@juno.com. The ETC welcomes Genevieve Bienosek as their new student member and Rose has suggested that either Rebecca or Genevieve, or both are invited to the ECPN business meeting at AIC 2011.

AIC 2011 meeting

* Angels Project: ECPN committee members should still volunteer by contacting Ruth via e-mail and include their C.V., there is a good number of volunteers, mix of conservators, graduate students, pre-program conservators, etc.

* A Survey will be created to discuss all ECPN activities at the AIC 2011 meeting, a sign in book or sign in sheet will be at the Informational meeting, portfolio session, in front of the poster, at the Angels project, and at the happy hour to get a list of e-mails that can be contacted with the survey. Rose will carry a notebook, Amber will keep a notebook of the portfolio session, other committee members are encouraged to keep a notebook with them as well. Rose and Ryan will draft a few questions about the survey for the next call.

* Two weeks before the meeting Ryan will send out an e-mail blast about the ECPN events at AIC 2011. Heather is organizing the Facebook events. Amber will contact Heather about the portfolio session.

ANAGPIC

* Ryan mentioned that it went well, he met students, there is more awareness. Rose is going to follow up with Erin Anderson about whether the ECPN flier made it into the bags.

Outreach

* Looking for people to write blog posts about AIC 2011, Rose is going to send Heather Rachael Perkins Arenstein’s contact info. Carrie has volunteered to draft a blog post that will be posted during the week of AIC. Other blog authors will also be solicited, perhaps in a blog post soon. Stephanie gave a contact about an American working in Canada. Ryan and Rose may have a contact for an American working in Canada.

Advocacy

* Rose is drafting a blog post about advocacy and how emerging conservators can get involved.

Respectfully submitted,

Rose Cull

ECPN in Philadelphia

Here's everything you need to know about the exciting events hosted by ECPN at the AIC Annual Meeting in Philadelphia (only two weeks away!):

Informational Meeting

TUESDAY, MAY 31, 5:30 PM–6:30 PM

Come learn about ECPN’s activities — the growing Mentoring Program, the use of social networking sites, the creation of a student research database, enhancements to the website, development of resources for setting up a private practice, and more. Other new initiatives will help students and others learn about publishing, internship, and job opportunities. We will also announce some positions opening within the ECPN committee.

Portfolio Review Session
THURSDAY, JUNE 2, 10-10:30AM and 3-3:30PM in meeting room 415 (4th floor)

Several representatives from the various graduate-level conservation training programs will be on hand to present their pre-program and graduate portfolios, and to discuss their portfolios with attendees. Pre-program and graduate students are especially encouraged to take advantage of this opportunity to see examples of student work first-hand.

Happy Hour
FRIDAY, JUNE 3, 6:00 PM–10:00 PM

Don’t just head home when the sessions end at 5:30 p.m. on Friday, June 3. Stop by Mcgillin’s olde Ale house at 1310 Drury Street — Philadelphia’s oldest continuously operating tavern —anytime between 6 p.m. and 10 p.m. to enjoy dinner and socialize with your fellow emerging conservators. If you'd like to walk over as a group, please meet in the lobby of the hotel at 10 to 6.

Check out the ECPN Facebook page for more updates during the meeting. I look forward to seeing you in Philly!

Formation of the Philadelphia Area Conservation Association (PACA) and Inaugural Event

At the beginning of the year, a small group of conservators and preservation specialists gathered to gauge interest in the formation of a Philadelphia area conservation network. In March, we tested the waters by sending out a survey, distributed both on the consdistlist and via email to professionals in the Philadelphia area. After receiving positive results, the Philadelphia Area Conservation Association, also known as PACA (just like the adorable animal from Central and South America!) was born. Like other regional networks, PACA hopes to offer both informal events where professionals can gather to hear talks and exchange information, as well as social gatherings. In the future, other endeavors, such as outreach events may be considered.

On Tuesday, May 24th, we are pleased to be hosting our inaugural event. Samuel Anderson of Samuel Anderson Architects, NYC will be speaking to PACA about designing conservation lab spaces. The title of his talk is, “Rules and Wisdom of Conservation Lab Design with Insights into Museum Expansion Projects.” Since 1993, Samuel Anderson Architects has designed numerous research, academic, and cultural spaces. Some of their clients include: The Morgan Library & Museum, Harvard University Library, The Museum of Modern Art, and the Colonial Williamsburg Foundation. Please find details for the event below. We hope to see you on the 24th and look forward to future posts on the ECPN blog as our group evolves!

Please join us for our inaugural event featuring
Samuel Anderson of Samuel Anderson Architects, NYC
“Rules and Wisdom of Conservation Lab Design with Insights into Museum Expansion Projects”

Tuesday, May 24, 2011
5:30pm + reception
Free

Penn Museum, Rainey Auditorium (please enter through the Kress entrance)
3260 South Street
Philadelphia, PA

If you are able to attend, please RSVP by Friday, May 20th with a simple ‘YES SAM’ in the subject line to pacaphiladelphia@gmail.com.

For directions, transportation, and parking information, please visit: http://www.penn.museum/directions-and-parking.html

Please direct all inquiries to:
pacaphiladelphia@gmail.com

March Meeting Minutes

ECPN MEETING MINUTES

March 17, 2011

Conference Call Attendees:
Carrie Roberts

Rose Cull

Ryan Winfield

Amy Brost

Heather Brown

Amber Kerr-Allison

Stephanie Porto

I. Minutes

a. ECPN February minutes approved. Amber made the motion for approval, Rose seconded.

II. AIC Meeting 2011

a. Angels Project. Site was identified: American Philosophical Society (APS). Rose volunteering for Angels project, Saturday after the meeting. Rose encouraging ECPN members to sign up. Email your CV to Ruth and indicate your interest.

b. Outreach. Ryan will coordinate the email blast about the Portfolio Session so it goes out to student members of AIC 2-4 weeks before the meeting, with a “reminder” email the week before. Ryan indicated that email blast timing is more flexible with the smaller lists. Heather will create a Facebook event for Portfolio Session and Happy Hour. ECPN members encouraged to accept the Facebook events since attendance is visible. When Ryan does the email blast, Heather will post the message to the Facebook page.

c. Portfolio Session. (Amber) UD is in the process of choosing 2 students. Buffalo has not responded in 4 weeks, but they are in the midst of interviews, although they intend to identify students. NYU and Getty have students signed up. ANAGPIC is also coming up, so the 8 student speakers can connect there. Amber will email all 8 students the where and when of the portfolio session. Ryan indicated room has not been assigned yet, though Ruth has it selected. Ryan will follow up with Amber.

d. Room Shares. Rose posted to Cons dist list – not much call for sharing accommodations yet. Unclear if interest will increase closer to the date.

e. Photography. Heather will bring her camera to the meeting for ECPN photography.

f. Poster. Carrie/Amber to massage E&T copy in light of new developments. Rose encouraged group leaders to provide pictures of their faces for recognition at the meeting. Try to be doing something interesting. Rose indicated that Stephanie should go ahead and send a photo, even though ECC and ECPN are at the beginning of their collaboration. To add visual interest to the poster, Amber suggested taking some AIC-approved conservation images from the PPT on the AIC website, which is approved for public presentations. Ryan suggested due date of May 2 or 3 for Amy to deliver the poster file to AIC for production.

g. List Addition. Rose will send agenda and PDFs to Carrie for today’s call and add her to the AIC-Emerging list.

h. Flier. Version for 2011 Meeting. Rose indicated the flier looked completed. New Flickr page URL was inserted.

III. ANAGPIC

a. Flier for ANAGPIC. Ryan emailed Delaware to find out the process for bringing an ECPN flier to ANAGPIC. PDF format is fine. Same version as for 2011 Annual Meeting is fine. Ryan to follow up with UD.

b. Poster and Talk. Stephanie doing poster for ECC, Ryan is drafting 5-minute talk. Rose will schedule a call for mid-April to touch base with them.

IV. Communications – Other initiatives

a. Book reviewers. Michele Derrick indicated that JAIC Book review editor is Harriet Stratis. She selects the books and the book reviewers. Michele indicated that anyone interested in doing a book review should contact Harriet directly. Rose suggested this is a good topic for a future blog post.

b. Wikis. Rachael Perkins Arenstein will get back to Amy about ECPN involvement in the Wikis.

V. Outreach

a. Blog. (Heather) – Rose, Stephanie and Ryan will write a blog post about ANAGPIC. Rose will email a draft to Stephanie and Ryan. Stephanie Porto said 2 members of ECC offered to contribute to ECPN blog about being Canadian and working in the US. One paintings conservator, and one objects conservator. Perhaps identify an American who is working in Canada. (Stephanie is, but she is in private practice – identify someone in an institution if possible). Rose will send out a query or do a Facebook query to see if someone can be identified.

b. Webinars. Exploring topics such as incorporating, or starting private practice. Will do a full script, and can send to Jason to do it, if it’s very detailed. A webinar will be online soon so ECPN members can see the format, what works best, and what topics might be the best fit for the medium. Perhaps tackle in June/July after the meeting.

c. Mentoring Program. (Ryan) Have a few new applicants. Follow-up conference call with Rose, Ryan, Carrie, Stephanie, and Karen to discuss the new applicants, sometime next week, perhaps Wed/Thur. Rose will send out a request.

d. AIC News on Mentoring Program. Heather sent draft for AIC News to Lisa on Monday and she will get back to Heather. Heather will send the article to Morgan at the end of the month.

VI. Education & Training

a. New student position on the ETC. Identify AIC liaisons at the schools and fill this new position. Perhaps develop a list of one student, and one professor at each program to act as liaisons. Amber has a list of representatives from the US schools but no one from Canada yet. Buffalo has offered a student name. NYU, Delaware, and Getty have not identified students yet. Develop list for Canada also. Amber says this list would be a good start, to disseminate the request to have a student member of the ETC. Ryan and Stephanie can try to get a Queens administrative representative at ANAGPIC. Perhaps discuss the issue of school liaisons at ANAGPIC business meeting. If portfolio session becomes a yearly event, this could be another piece of the liaison role. Would involve 2-3 emails per year, to act as the contact person.

b. Student Research Website. (Amber/Carrie) Speaking every other week about this. Working on the proposal. Outline is completed, and Amber and Carrie are each writing sections. Preliminary document to be reviewed at AIC by the ETC committee. Rachel, Nancie will review also. Not mentioning CoOL yet because it may not be the host, so avoid that level of specificity in communications. Foundation will be built on ANAGPIC publications, most likely. AIC and ANAGPIC (Eryl and ANAGPIC representatives) ironing out how it will work. Carrie and Amber will put the proposal to ETC and other parties in the next 2 weeks, for their help in drafting it, and concurrently to ECPN for input. Then, will officially submit to ETC. It will be presented to FAIC if CoOL will be involved. Debbie Hess-Norris will have a meeting with program directors at AIC (not just ANAGPIC) to get buy-in from universities, in preparation for taking in papers. Copyrights, licensing, all comes into play. ANAGPIC currently holds copyrights to the papers they have. Everyone is on board to try to make it happen, so despite the complexities, it is a very exciting project.

VII. ECC

a. ECC Poster. Stephanie will send ECPN the ECC poster. A few changes were made subsequently, so the ECPN-ECC collaboration may or may not be mentioned. But the ECC poster is more for the CAC, to attract involvement within their own organization at this point. Also, it needs to be bilingual for ECC-CAC. Unclear how that will be worked in yet. The poster will be just English for ANAGPIC, and mention of collaboration may or may not be included. Mentoring program status is unclear at this time. Rose felt a sentence about collaboration made sense, just to acknowledge the two groups are working together, if it is possible to include it. ECPN poster will have Stephanie on it as ECC liaison.

b. New Facebook Page. CAC Emerging Conservators. Stephanie encouraged ECPN members to visit.

c. CAC Meeting. CAC conference is coming up in Winnipeg, and there will be an ECC meet-and-greet for anyone interested.

d. CAC Emerging Conservator Award and Grant. Presently there is one candidate for the Emerging Conservator Award. Also, with a generous donation from a retiring conservator, a “Pass the Torch” Grant was established that pays for a student to attend a workshop at the conference.

Next conference call will be April 21, 2011 at 1PM ET.

Respectfully submitted,

Amy Brost